Privacy Policy
Effective starting Jan 20, 2025
Introduction
1- Types of Data We Collect
- Personal Data: Name, email address, phone number, payment details, and other information relevant to the services you use (e.g., school, event details).
- Usage Data: Information such as IP addresses, browser version, operating system, and other interactions with our application.
2- How We Use Your Data
- Providing our services: To process payments, manage your account, and provide other functionalities related to the services you’ve requested.
- Communicating with you: To send important service-related updates, such as maintenance notifications, billing issues, or product updates.
- Marketing communications: With your consent, we may send you promotional content regarding new services, offers, or features.
We also collect data from Google APIs, and we comply with Google’s API Services User Data Policy, including the Limited Use requirements. When you sign in with Google, we authenticate your identity and collect your email address to send payment receipts and communicate about product updates.
3- Use of Google OAuth 2.0
Our services use the Google OAuth 2.0 protocol for authentication. OAuth allows secure access to your data without requiring you to share your login credentials with us. The data resides strictly within your Google account, and we do not store any of your account data on our servers.
When you log in with Google, we collect the following information from your Google account:
- Email Address: To authenticate your account and send important service updates, such as payment receipts.
- Name: To personalise your account experience.
We strictly use this data to provide the core functionalities of the app and do not share it with third parties for advertising purposes. We do not store your Google password or access other sensitive information beyond what is explicitly permitted by you.
We comply with Google’s API Services User Data Policy, including the Limited Use requirements, to ensure that your data is used only for the purposes stated and remains secure.
If you wish to manage or revoke the permissions you’ve granted, you can do so via your Google account settings at https://myaccount.google.com/permissions.
4- Use of Google Drive API
As part of our services, SchoolPayr integrates with Google APIs to enhance functionality. Specifically, we use:
- Google Drive API (drive.file scope) – This allows users to create, select, and modify files within their Google Drive. We require this access to enable users to generate and manage payment-related documents.
- Google Picker API – This enables users to select specific files from their Google Drive to link with SchoolPayr.
We do not use the Google Sheets API (https://www.googleapis.com/auth/spreadsheets).
Data Usage and Storage
- We only access and modify files explicitly selected by the user.
- We do not store any user’s Google Drive files on our servers.
- We comply with Google’s API Services User Data Policy, including the Limited Use requirements, ensuring that data is not used for any purposes beyond delivering our core service. If you wish to manage or revoke permissions granted to SchoolPayr, you can do so via your Google account settings at https://myaccount.google.com/permissions
5- Sharing Data with the Rymindr App
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Payment transaction details (e.g., amount paid, payment status, and associated events)
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Email addresses linked to payments for notifications
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Order details required for tracking and record-keeping
This data sharing is necessary for users to benefit from Rymindr’s notification and organisational features. The data remains protected and is used only to enhance user experience within the Rymindr ecosystem.
6- Cookies and Tracking
We collect non-personal statistical information using cookies and log files, such as:
- IP addresses
- Browser version
- Operating system details
- Page visit information
This data is used to analyse trends, diagnose issues, and help prevent abuse.
7- Third-Party Service Providers
We use third-party payment processors (such as PayPal, Instamojo, Paddle, WooCommerce, and Stripe) to process payments. These providers handle your payment details securely, and we do not store or have access to your credit card information.
We may also use live chat services to assist you with any questions while using our website or regarding your order.
8- Social Media Features
Our website may include social media features, such as the Facebook “Like” button. These features may collect your IP address and the page you are visiting on our website. The privacy policies of the companies providing these features govern your interactions.
9- Email Tracking
When sending emails through our services, you may choose to track behaviour such as who opened the emails or clicked links. We use web beacons (single-pixel gifs) to collect this data, which is securely stored and accessible only by the user who sent the email.
10- Data Retention and Deletion
We retain your personal data only as long as necessary for the purposes outlined in this policy. You may delete or deactivate your account by contacting us or uninstalling our Google add-on. We will respond to your request within 5 business days.
11- Disclosure of Your Data
We may disclose your personal data if required by law, for instance, to comply with a subpoena or other legal processes. We may also disclose your information to protect our rights, prevent fraud, or ensure the safety of others.
12- Children's Data
We do not knowingly collect personal information from individuals under the age of 16 without parental consent. If you believe we have collected such data, please contact us, and we will take steps to remove it.
13- Security of Your Personal Data
The security of your personal data is important to us. However, no method of transmission over the internet or method of electronic storage is 100% secure. We strive to use commercially acceptable means to protect your personal data, but we cannot guarantee its absolute security.
14- Storage and Destruction of Your Personal Data
Your personal data may be stored and processed in any country where we engage service providers. Service providers are carefully selected and are required to sign contracts to protect your personal information as we would.
We retain personal data for as long as necessary to fulfil the purposes of this policy and comply with legal obligations. If your data is no longer required, it will be securely deleted.
15- Accessing Your Information
You have the right to access the personal information we hold about you. You can request access by contacting us at Team@schoolpayr.co.uk. We will respond within 30 days unless otherwise required by law.
16- Links to Other Websites
Our service may contain links to third-party websites that are not operated by us. We are not responsible for the content or privacy practices of these sites. We encourage you to review their privacy policies before interacting with them.
17- Changes to This Privacy Policy
We may update this Privacy Policy from time to time. All changes will be posted on this page with the revised “Last Updated” date. If there are significant changes, we will notify you via email or a prominent notice on our website.
18- Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at:
Email: Team@schoolpayr.co.uk